Rumi

Visibility0

Vibe50

AI Visibility & Sentiment

Rumi

Rumi is an AI-powered meeting platform that captures, organizes, and delivers meeting knowledge across organizations. It automatically transforms conversations from Zoom, Teams, and Google Meet into searchable institutional knowledge, enabling teams to access insights without rewatching recordings or digging through notes.

Active Monitoring

rumi.ai

Software Startups

AI Visibility Score

0/100

Invisible

Sentiment Score

50/100

AI Perception

Summary

Rumi currently faces a total visibility blackout across all major AI platforms, allowing competitors like Otter.ai and Fireflies.ai to monopolize the conversation around AI-driven meeting intelligence. This absence across every tested persona—from Sales Ops to Talent Acquisition—means the brand is effectively invisible during the critical discovery phase for mid-market software solutions.

Value Proposition

Turn days of work into minutes by automatically capturing, storing, and delivering meeting knowledge so teams never lose critical information—even when people leave.

Overview

Mission

To help teams capture and retain institutional knowledge from every conversation, making meeting insights accessible and actionable for the entire organization.

Products & Services

Meeting Memory™ - Searchable meeting knowledge repositoryX-Ray - Proactive alerts and insights from meetingsCRM and calendar integrationsTeam Memory Q&A - Instant answers from meeting historyMobile app for in-person conversation capture

Agent Breakdown

AI Platforms

How often do different AI platforms reference Rumi?

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Conversation Analysis

Topics

What conversations is Rumi included in — or excluded from?

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Buyer Personas

Personas

Who does each AI platform recommend Rumi to, and when?

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Programmatic Testing

Sample Conversations

We programmatically analyze questions that real customers are asking to AI agents and chatbots, extract brand mentions and sentiment, analyze every response, and synthesize the data into an action plan to increase AI visibility.

ChatGPT

Claude

Gemini

AI Overviews

Preserving Institutional Knowledge(3 queries)

“how to keep track of all our company's meeting knowledge so we don't lose it when people quit”

0/4 platforms mentioned

ChatGPT

1.Notion

2.Confluence

3.Atlassian

4.SharePoint

5.Slab

+17 more

Claude

1.Notion

2.Confluence

3.Microsoft OneNote

4.Otter.ai

5.Fireflies.io

+6 more

Gemini

1.Confluence

2.Atlassian

3.Jira

4.Notion

5.SharePoint

+12 more

AI Overviews

1.Jamie

2.Fireflies.ai

3.Otter.ai

4.Grain

5.Panopto

+11 more

“best tools for creating a searchable library of all our team's past calls and meetings”

0/4 platforms mentioned

ChatGPT

1.Salesforce

2.Gong

3.Chorus

4.Fireflies.ai

5.Zapier

+15 more

Claude

1.Gong

2.Salesforce

3.Chorus.ai

4.Slack

5.Clari

+5 more

Gemini

1.Gong

2.Salesforce

3.Chorus.ai

4.ZoomInfo

5.Salesloft

+1 more

AI Overviews

1.Fireflies.ai

2.AskFred

3.Slack

4.Notion

5.Otter.ai

+8 more

“how can I let my new hires catch up on old product strategy meetings without them watching hours of video”

0/4 platforms mentioned

ChatGPT

1.Gong

2.Chorus

3.Salesforce

4.Otter.ai

5.Avoma

+14 more

Claude

1.Salesforce

2.Gong

3.Chorus.ai

4.Otter.ai

5.Fireflies.ai

+3 more

Gemini

1.Gong.io

2.Gong

3.Chorus.ai

4.ZoomInfo

5.Chorus

+4 more

AI Overviews

1.Fellow.ai

2.tl;dv

3.Otter.ai

4.Notion

5.Aha!

+1 more

Automated Insights And CRM Integration(1 query)

“what's the best way to get proactive alerts about specific keywords or insights mentioned in sales calls”

0/4 platforms mentioned

ChatGPT

1.Gong

2.Chorus

3.Avoma

4.Slack

5.Deepgram

+15 more

Claude

1.Gong

2.Chorus

3.Clari

4.Fireflies.ai

5.Otter.ai

+8 more

Gemini

1.Outreach

2.Salesloft

3.Gong.io

4.Chorus.ai

5.ZoomInfo

+18 more

AI Overviews

1.Gong

2.Chorus

3.ZoomInfo

4.Dialpad

5.Avoma

+10 more

Hybrid And In Person Conversation Capture(1 query)

“is there a good app for recording and transcribing in-person business meetings that actually stays organized”

0/4 platforms mentioned

ChatGPT

1.Otter.ai

2.Descript

3.Fireflies.ai

4.MeetGeek.ai

5.Rev

+12 more

Claude

1.Otter.ai

2.Zoom

3.Teams

4.Microsoft Teams

5.Copilot

+5 more

Gemini

1.Otter.ai

2.Zoom

3.Google Meet

4.Microsoft Teams

5.Fathom.video

+8 more

AI Overviews

1.Jamie

2.Otter.ai

3.Fireflies.ai

4.Salesforce

5.HubSpot

+6 more

Category Evaluation And Reliability(1 query)

“best reviewed AI meeting platforms for mid-market companies around 200 employees”

0/4 platforms mentioned

ChatGPT

1.Otter.ai

2.Otter for Teams

3.Zoom

4.Teams

5.Google Meet

+22 more

Claude

1.Otter.ai

2.Zoom

3.Teams

4.Google Meet

5.G2

+5 more

Gemini

1.Fireflies.ai

2.Zoom

3.Google Meet

4.Microsoft Teams

5.Chorus.ai

+8 more

AI Overviews

1.Fireflies.ai

2.Slack

3.Salesforce

4.HubSpot

5.Otter.ai

+10 more

Analysis

Key Insights

What AI visibility analysis reveals about this brand

Strength

The brand currently has no negative associations or sentiment baggage within LLM training sets, providing a pristine foundation for strategic positioning.

Strength

High competitor density in the 'Preserving Institutional Knowledge' category validates a massive market demand that Rumi can target as a primary growth lever.

Gap

Complete failure to appear in 'brand vibe checks' indicates a lack of crawlable, high-authority brand data for LLMs to synthesize.

Gap

Zero visibility with the 'High-Volume Talent Acquisition Lead' persona suggests a critical disconnect between product features and specialized recruitment use cases.

Gap

Total absence from AI Overviews for 'automated insights' and 'CRM integration' queries, which are high-intent entry points for mid-market buyers.

Opportunity

Aggressively target the 'Hybrid and In-Person' conversation niche where generalists like Notion and Slack have weaker functional positioning.

Opportunity

Develop high-authority white papers on 'Institutional Knowledge Preservation' to serve as primary source material for ChatGPT and Claude responses.

Opportunity

Optimize technical documentation and PR to specifically mention mid-market scalability to challenge Otter.ai's current dominance in that segment.

Technical Health

Site Health for AI Visibility

How well Rumi's website is optimized for AI agent discovery and comprehension.

91/100

19 passed 2 warnings 1 issues

Audited 2/27/2026

Crawlability90

Can AI bots find your pages?

Technical96

SSL, mobile, doctype basics

On-Page SEO87

Titles, descriptions, headings

Content Quality87

Word count, depth, freshness

Schema Markup85

Structured data for AI comprehension

Social & OG100

Open Graph, Twitter cards

AI Readability60

How well AI can parse your content

Critical Issues

Page has no H1 heading

Add a single H1 tag as the main page heading.

Warnings

3 render-blocking resource(s) detected

Consider deferring or async-loading non-critical scripts and stylesheets.

Want a full technical audit with AI-specific recommendations?

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Brand Identity

Brand Voice & Style

How AI perceives Rumi's communication style and personality

Rumi communicates with a confident yet approachable tone that emphasizes efficiency and empowerment. The brand voice is solution-oriented, focusing on the tangible time savings and productivity gains rather than technical jargon. There's a subtle warmth to the messaging—acknowledging the pain points of modern work while presenting Rumi as a helpful, intelligent teammate. The copy is concise and action-driven, using clear comparisons (old way vs. new way) to demonstrate value without being preachy or overly salesy.

Core Tone Traits

Efficient & Action-Oriented

Messaging focuses on speed, automation, and getting things done faster

Approachable & Supportive

Positions the product as a helpful teammate rather than complex enterprise software

Confident & Clear

Makes bold claims backed by specific benefits without hedging or jargon

Human-Centered

Acknowledges real workplace frustrations and speaks to how people actually work

Competitive Landscape

Related Ecosystem

Related products and services that AI mentions in conversations alongside or instead of Rumi

Otter.ai49 mentions

Fireflies.ai37 mentions

Notion31 mentions

Slack31 mentions

Gong28 mentions

Zoom21 mentions

Avoma20 mentions

Salesforce19 mentions

Chorus16 mentions

Zapier16 mentions

Rumi0 mentions

Source Intelligence

Citations

Sources that AI assistants cite. Getting featured here improves visibility.

Don't Let Knowledge Walk Out the Door: 5 Knowledge Retention Tips

https://fireoakstrategies.com/blog/knowledge-retention-strategies-fireoak/

Referenced in 1 query

Review

Knowledge Retention Strategies in the Great Resignation Era

https://360learning.com/blog/knowledge-retention/

Referenced in 1 query

Review

Essential Knowledge Management Tools for Business

https://www.atlassian.com/blog/project-management/knowledge-management-tools

Referenced in 1 query

Review

How to protect institutional knowledge when employees leave (Part I)

https://www.developmentaid.org/news-stream/post/144188/how-to-protect-institutional-knowledge-when-employees-leave

Referenced in 1 query

Review

Top Best Practices for Knowledge Management in 2025

https://usewhale.io/blog/best-practices-for-knowledge-management/

Referenced in 1 query

Review

Are You Taking Steps To Prevent Knowledge Loss When ... - Panopto

https://www.panopto.com/blog/are-you-taking-steps-to-prevent-knowledge-loss-when-offboarding-employees/

Referenced in 1 query

Review

How to Avoid Knowledge Loss After Layoffs: 7 Tips - DocuFlows

https://docuflows.com/en/blog/how-to-avoid-knowledge-loss-after-dismissals-7-tips

Referenced in 1 query

Review

The 4 C's of Knowledge Management: A Step-by-Step Guide

https://get.mem.ai/blog/4-c-of-knowledge-management

Referenced in 1 query

Review

24 Best Knowledge Management Software Reviewed in 2026

https://peoplemanagingpeople.com/tools/best-knowledge-management-software/

Referenced in 1 query

Review

10 Best Automated Meeting Notes Tools to Save You Hours in 2025

https://www.meetjamie.ai/blog/10-best-automated-meeting-notes-tools

Referenced in 1 query

Review

24 Tools For Saving Meeting Management Time - Avoma

https://www.avoma.com/blog/24-tools-for-saving-meeting-management-time

Referenced in 1 query

Review

How AI Can Help You Analyze Sales Call Transcripts - Avoma

https://www.avoma.com/blog/ai-for-sales-call-transcripts

Referenced in 1 query

Review

Content Engineering

Goals & Content Ideas

Ideas to help AI agents better understand the business and be more likely to use Rumi's resources to help users.

Launch Brand Identity Campaign for AI Recognition

Address the critical 0% vibe check score by creating a comprehensive brand identity campaign specifically optimized for LLM understanding. This involves publishing clear, consistent brand definitions across high-authority platforms that AI assistants reference, including Wikipedia-style descriptions, industry directories, and authoritative tech publications. Social media will amplify these definitions through consistent messaging that reinforces what Rumi is and does.

What is Rumi? The AI meeting platform that turns conversations into searchable company knowledge

Old way vs. new way: Why teams are ditching manual meeting notes for automated knowledge capture

Meet Rumi: The intelligent teammate that remembers every meeting so you don't have to

How Rumi transforms Zoom, Teams, and Meet recordings into actionable institutional knowledge

The complete guide to AI-powered meeting intelligence and why it matters for growing teams

Build Institutional Knowledge Hub for New Hires

Create a dedicated content hub targeting 'preserving institutional knowledge' queries where competitors currently dominate. This indexable resource center will feature guides, case studies, and thought leadership specifically addressing onboarding challenges and knowledge retention for new employees. Social media will drive traffic and build backlinks through shareable insights on knowledge management best practices.

The hidden cost of lost meeting knowledge when employees leave your company

5 ways growing companies preserve institutional knowledge without slowing down

How to onboard new hires 3x faster with searchable meeting archives

Why your best ideas are trapped in meeting recordings nobody rewatches

The knowledge retention playbook: Stop losing critical information during team transitions

Target Sales Operations with CRM-Focused Messaging

Develop content specifically addressing Sales Operations personas by highlighting Rumi's CRM automation capabilities and proactive alert features. This directly competes with Gong and Salesforce visibility by providing concrete proof points and use cases that LLMs can reference when recommending meeting intelligence tools for sales teams. Social campaigns will showcase specific CRM integration benefits and automation wins.

How sales teams automatically sync meeting insights to their CRM without manual data entry

Proactive alerts: Get notified when prospects mention competitors, pricing concerns, or buying signals

The sales manager's guide to coaching reps using AI-captured meeting intelligence

Why top sales ops teams are automating meeting-to-CRM workflows in 2026

Case study: How a 200-person sales team eliminated 15 hours of weekly admin work

Establish Authority in AI Meeting Platform Category

Position Rumi as a definitive player in the AI meeting platform space through strategic presence in industry publications, comparison sites, and directories that LLMs reference for product recommendations. This ensures Rumi appears in responses to queries like 'best AI meeting platforms' by building citations and mentions across authoritative sources. Social media will support this by sharing third-party recognition and industry validation.

From recording to insight: How modern meeting platforms deliver business intelligence

The ROI of meeting intelligence: Calculating time saved across your organization

AI meeting platforms compared: What to look for when choosing a knowledge capture solution

The enterprise buyer's checklist for evaluating meeting intelligence software

Why mid-market companies need purpose-built meeting AI, not just transcription tools

Content Engineering

Recommended Actions

Execute an LLM-specific 'Brand Identity' campaign to resolve the 0% vibe check score.

If an LLM cannot define what Rumi is during a direct brand query, it will never recommend the product in broader category searches like 'best AI meeting platforms'.

Impact: High

Create a dedicated knowledge hub focused on 'Preserving Institutional Knowledge' for new hires.

This was the most frequent query category in the data where competitors are currently winning; Rumi needs indexable content to claim this territory.

Impact: High

Align product messaging with Sales Operations personas by emphasizing CRM automation and proactive alerts.

Gong and Salesforce are capturing 100% of the visibility for these high-value personas; Rumi must provide specific proof points to enter the LLM consideration set.

Impact: Medium

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